SportsEvents Magazine

NOV 2017

SportsEvents is edited for those who plan tournaments or other sports events.

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November 2017 12 www.sportseventsmagazine.com t GAME Plan "Don't depend on the past 30 years of no issues at your event. Plan for the inevitable," said Heath Aucoin, vice pres- ident of operations for the Tulsa Sports Commission. Aucoin relies on partner- ing with local hospitals which provide a mobile medical center for health concerns at events. This allows for on-site exper- tise and allows the event staff to focus on other concerns. However, Aucoin cautions against relying too heavily on the mobile medical center to address all of your emer- gency plan needs. "Event staff should be prepared for a variety of emergencies and always offer your medical partners a value for their help at your events," he said. In October, the Tulsa Federal Credit Union's annual Tulsa Run celebrated its 40th year. The 8,000-person run included a 15K, 5K and 2K. Tulsa Sports Commission also hosts events in a wide variety of sports to include soccer, football and quidditch. "One of the roughest events we have ever had is quidditch; we know now to have extra medical personnel on hand for that event," Aucoin said. Mackenzie Bender, public relations and communications manager of Spooky Nook Sports said, "We have certified athletic trainers on site that service our athletes during urgent and non-urgent injuries. Our certified athletic trainers are contracted to us and our clients by Orthopedics of Lancaster (OAL). OAL has a full-service orthopedic and physical therapy office inside our facility, and they are a valued partner of ours. Having OAL's certified athletic trainers on site that are in direct communication with our team results in quick response times to injuries and imme- diate care for our athletes." Bender added that Spooky Nook Sports' team members are certified in First Aid, CPR and AED, and they also assist during medical emergencies. Spooky Nook Sports has six AED's at various locations throughout the facility. The certified athletic trainers also carry a mobile AED during events. "We have an Emergency Operations Plan (EOP) that guides our operational strategy during emergency situations," Bender said. "Our EOP focuses on pre- paredness and awareness, and all team leaders are trained on what our protocol is during specific emergency situations. We also effectively collaborate with OAL and local first responders to ensure that our responses put our stakeholders in the safest position." Kathy Nelson, president and CEO of Kansas City Sports, has divided her emergency plan for greater effectiveness. While maintaining a risk management and communication plan, Nelson has added a weather plan, as well as volunteer emer- gency instruction sessions to enable a large number of people to activate immediately in the event of an emergency. By breaking her plan into pieces, she is able to activate only part of her plan and the necessary staff needed for that task. If problems arise with weather, for example, steps are taken in regard to that emergency plan only, saving valuable time and resources. "A big change to our emergency plan has been the addition of a centrally focused communications tent," Nelson said. "Inside our tent, we use ham (amateur) radio operators," allowing for instant communi- cation between her group, and local police and fire departments, as well as freeing Nook Sports performance trainers and trainees are certified in First Aid, CPR and AED, and they also assist during medical emergencies. Medical emergencies can happen in a split second. From a nasty fall or a torn anterior cruciate ligament (ACL) to a spectator's cardiac event, odds are that you will face an injury on the field or in the stands at some point during your events, so being ready is key. BE READY Medical Emergencies: BY ROBIN MACKINAW

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