SportsEvents Magazine

JAN 2017

SportsEvents is edited for those who plan tournaments or other sports events.

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Page 12 of 67 January 2017 13 GAME Plan t functions should keep in mind. Edmonds said that a lot of companies have the same amenities but some have more than others. She mentioned electronic logging, wireless PA, DVDs, electrical outlets and Wi-Fi as amenities that are increasingly common. IMG's Wilson stressed the latter two amenities as particularly important. "Today, we see request for Wi-Fi and electrical plugs being paramount. It is important that any planner requests this at time of contracting." Insurance Considerations Sports event planners are used to con- sidering insurance coverages of various kinds as part of their planning and they should do so regarding transportation needs. Wilson said that the industry has a mandatory $5 million minimum insur- ance level and that many transportation providers have higher levels. More Than One Transportation Provider? Sometimes a sports event planner with a school or athletic team may get involved in arranging transportation for not only the team but also for fans. Or perhaps a sport's governing body, private sports event planner or someone with a com- munity's sports commission may need to arrange transportation for two or more different kinds of populations, perhaps located in different places. In such cases, it may be wise or even necessary to use two separate transportation companies. "There is no hard and fast rule on that – as it depends on the size of the event and requirements of the customer," said Wilson. "Often, one company for large events cannot provide all the equipment required. Howev- er, going back to using an IMG company, they are often able to work together and coordinate the requirements rather than using several different companies." n C O M E F O R T H E S U N . S TAY F O R T H E F U N . '' "If I were responsible for a team's travel- ing myself, knowing what I know in the industry, I wouldn't lean toward an oper- ation with one or two motorcoach- es. I'd lean toward one with 10, 15, 20 motorcoaches. Bigger is better." —Donna Edmonds, Young Transportation

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